Privacy

To stop public-facing platforms such as Research@Oxford and your department’s website displaying an output, grant or professional activity associated with you, you change your relationship with it in Elements to ‘INTERNAL’.

To do this

1. Log in to Elements
2. Click on the ‘VIEW ALL’ link at the bottom of the outputs, grants, or professional activities card on your homepage.
3. Find the item you want to hide and click on the globe icon at the top right of the stub
   
   
4. On the Privacy Settings pop up click on the ‘INTERNAL’ button for Relationship privacy
   
   
5. Close the pop up

Allow for up to 2 minutes before refreshing Research@Oxford to view your updates

NB: Any change to the privacy setting of an object such as an output, grant or professional activity, will affect all links/relationships with it. For example, setting Research output privacy to ‘PRIVATE’ will hide it for all other Elements users linked to it.

It is important users understand the difference between relationship and object privacy in Elements.

For full details, read about Elements Privacy settings.
 

For each section of your Elements profile that you do not want Research@Oxford to display, you will need to switch its privacy setting to ‘PRIVATE’.

1. Log in to Elements
2. Click on the ‘EDIT MY PROFILE’ link below your name/photo on your homepage
3. Your profile page opens in Edit mode ready for you to either add or edit existing items
4. Click on ‘+ add’ or ‘edit’ buttons to open a form for you to update the element of your profile you do not want Research@Oxford to display such as ‘Phone numbers’
5. Switch the privacy setting to 'Private'
6. Click the ‘save’ button for each element you update

Allow for up to 2 minutes before refreshing Research@Oxford to view your updates.

NB: Changing the privacy level of your Elements profile to ‘INTERNAL’ will prevent all your Elements data including outputs, grants and professional activities being displayed on public facing platforms such as Research@Oxford and your department website. Hence, the default privacy setting of your Elements profile is ‘PUBLIC’.

By default, your Element profile is marked ‘PUBLIC’ to indicate all your Elements data can be reused on public-facing platforms.

This enables department websites to populate your profile page with lists of your publications and allows Research@Oxford to include you in search results.

By switching your profile privacy level to ‘INTERNAL’, you will prevent the reuse of all your Elements data on all public-facing platforms.

You will exclude yourself from Research@Oxford and any Elements’ publication or grants data from your department’s profile page.

To change your profile privacy level to ‘INTERNAL’:

1. Log in to Elements
2. Click on the ‘EDIT MY PROFILE’ link below your name/photo on your homepage
3. Your profile page opens in edit mode ready for you to either add or edit existing items
4. Select ‘INTERNAL’ as your profile privacy level at the top right of the page
5. Click on the ‘View Profile’ button to exit edit mode

Within two minutes of refreshing Research@Oxford you should not be returned in search results.